All presentation files are deleted at the end of the conference unless permission has been granted to the conference association to retain the presentation files. Recording devices such as cameras are not permitted in the Speaker Ready Room. Speakers are required to show registration badges in order to submit their presentation as well as to access it in the Speaker Ready Room. Technicians will be available to assist with any needs. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard. At the beginning of each session, links will be available which will download and open each presentation. ![]() Mac users must come to the Speaker Ready Room at least 24 hours prior to their talk, to ensure that the presentation is properly formatted to display on our presentation machines.Ī file download system will be active in each meeting room. Mac Users working in PowerPoint are advised to use True-Type fonts whenever possible to avoid formatting issues when viewing on a PC. If your presentation is created in Apple’s “Keynote” presentation software, please save your presentation in PDF format. The computers in the meeting rooms are identical in configuration to the computers in the Speaker Ready Room.Īpple Mac computers will not be provided in any of the IEEE session rooms. When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly. The Speaker Ready Room will be open during its operating hours: Monday July 11, 2022 If you are delayed, you must go directly to the Speaker Ready Room M3 Do not bring a laptop or other media device directly to the session room. Technicians will assist with the upload of your files and provide the opportunity to preview and/or edit the presentation as necessary. If you are checking in on the day of your session, please come by at least an hour and 30 minutes prior to the start of your session. Any file uploads should be made at least an hour and 30 minutes prior to the start of your session.Īll speakers should check in at the Speaker Ready Room, The M3, located on First Level of the Scottish Event Campus, preferably the day before your session to preview your presentation. When the ring is complete and a green check appears, your upload is complete. You will see the progress of the upload under the box. ![]() Here you may either drag and drop your file in the upload box or browse for your file. Choose the button for EMBC Presentation Uploader you will be prompted for username and password. Files uploaded with the same name will overwrite existing files so if you submit a file named “EMBC2022” or “EMBC Presentation” chance are extremely high that they will be lost. For example, if John Smith was the first speaker in session WeAT21 his file would be named: WeAT21_1_Smith_John.pptx.ĭO NOT submit a file that does not fit the naming guidelines, it is very likely that it will not be available for your use. SessionNumber_PaperSequenceNum_AuthorLastName_AuthorFirstName. It is critically important for files to be named using the following naming format: Make sure your presentation file is ready. Although submitting in advance is not required, it is strongly encouraged. ![]() ![]() If you are using an older version of PowerPoint (older than Office 2010) please visit the speaker ready room M3 located on site at the SEC (Scottish Event Campus) Meeting Academy on the First level. If your presentation contains any video or audio, please submit your files to the Speaker Ready Room AT LEAST 24 hours in advance, due to additional processing time that may be required. Any necessary video or audio files should be embedded in your PowerPoint file. Please make sure to upload all media files required for your presentation.
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